Photo Editors needed for Capturing Hopes annual Dance Marathon Feb 3&4

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LAPC Club members – I was contacted today by a group in Iowa City that does something similar to Help-Portrait – but just for pediatric cancer families and they do it at the annual Dance Marathon coming up in a few weeks.  They have all the volunteers they need except are short 10 photo editors.  Please read Brent’s message below and contact Brent directly if you are interested in helping them out or if you have any questions.

Sincerely ~ Amy ~ LAPC Activities Officer.

…………………………………………………………….

Amy,

It was great to talk to you today.  As I mentioned on the phone Capturing Hopes is a non-profit, volunteer organization that partners with professional photographers to capture images of families impacted by pediatric cancer.  These images often capture the grace and beauty of these children and families, forever Capturing Hopes.
We are partnering with Dance Marathon at the University of Iowa again this year on February 3 and 4th during their “Big Event”.  During this event college students will dance for 24 hours in support of kids with cancer who are treated at the University of Iowa.  Last year they raised over $2M during this event and they have set a goal of $2.8M this year.
Over the years we have changed how our delivery to the families look. Starting last year we started digital delivery of images so families get them quickly and on any media they choose.  We have a partnership with Photo Pro in Cedar Rapids for discounted printing if they choose to use this option.
This year we will have 5 professional photographers taking pictures from 5 till 11 on Friday night and then 2 on Saturday from 9 till noon.  Before these images can be sent to families they need to be edited.  To assist with this effort we will be providing extra large “white” backdrops to hopefully reduce or eliminate the need to stretch the backdrops. Once images are edited and watermarked we will again use an automated digital delivery system to all families.
Editing Needs:
We would like to have 3 editors per photographer as each photographer will photograph ~4 families per hour.  We tell the families we will return between 12 and 20 edited images but photographers often shoot about 100 images of each family.  This is a lot of images to sort through, determine which images to keep and then edit.  Our goal is to edit as much on site as possible this year so we can deliver images at the end of the weekend.  If this isn’t possible we can send images out to editors with an agreement that edited images will be returned by Feb 13th.  This is a critical need as some of these families are very sick.
These images are provided to families at no cost.  All photography costs are covered by Capturing Hopes and our partnerships with various organizations including Dance Marathon.
In an attempt to shorten this email and get to the most important information for you and editors.
Need:  10 – 15 editors
When:  Feb 3Feb 4, 2017
Where:  IMU (Iowa Memorial Union), Iowa City
Times:  We will have slots starting at 6pm Friday through 6pm on Saturday
     Alternative Plan:  Capturing Hopes can distribute images digitally to editors by Feb 6th, editors to edit and watermark images and return no later than Feb 13, 2017.
What:  Editors need to have computer with Lightroom or Photoshop
Items Provided:  Capturing Hopes will provide parking, food and beverages, media to transfer images between photographers and editors.  We will supply the watermark to be placed on all images.  If there are any editors that would be willing to work Friday night and then again on Saturday a hotel room could be provided.  A dedicated space will be provided for editing and we will provide a tour of Dance Marathon’s “Big Event” so you can fully understand what you are a part of.
Sorry this is longer than I originally planned but wanted to give you all the detail that I could upfront.  If you have any questions please let me know.  I have included a link to our website.  These pictures are several years old but it gives you a good idea of what we do.  Thank you again for taking time to talk with me today.
Thanks,
Brent VanWey

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