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Minutes November 8, 2020

Linn Area Photo Club Monthly Meeting 

November 8, 2020

Patti Sampson, Secretary

The November Linn Area Photo Club monthly meeting was held by Zoom on November 8, 2020, with Keith Sutherland leading the meeting.

Keith stated the Executive Leadership Team would like to defer voting for officers and suspend all Club activities until we can meet again, probably in June 2021.  It was moved and seconded that the Club’s bylaws be waived, and election of officers be held in June 2021.  Motion carried.

There was discussion on the roles of the Executive Leadership Team.  Pam suggested that the treasurer and secretary would not have to be part of the planning teamand could attend Executive Leadership Team meetings as they are needed or able.  If the secretary could not be at a meeting, one of the planning team members could take notes.  The remaining three leadership team members would plan meetings, etc.

Doug Hoeger told members his role as treasurer is mainly writing checks, making deposits, and is treasurer for Help Portrait.  Our insurance was discussed.  The cost is $318 a year.  Doug is going to find out if we can get a better pricesince we are not having any meetings until June.  Patti Sampson reported her role as secretary is taking the minutes at all regular and Executive Leadership Team meetings.  Kris Hoeger reported on her role as membership chairman which includes taking checks, keeping track of membership dues, and checking in members at meetings.  She stated it helps if the treasurer and membership chair can work well together.  

Connie Wedemeier spoke on the Club’s Facebook pages. She felt there was no benefit to starting a Facebook page if not a plan to promote it.  Connie explained with a Facebook page the administration group can post andothers can only respond.  If others do post, it goes to a separate area and must be shared by an administrator to a main timeline.  A Facebook group anyone can post, and it shows up in the main feed.  Pam stated she would like a private group page so more personal information and contact information can be shared and possible meet ups for photo shoots could be arranged.  It was discussed we could put information on the website to notify members when the page is ready.  Pam and Connie will research theissue of who can see the pages when being searched.

Pam then asked members what they would want from a club when they join it.  Some responses were education, speakers, talking to other members about photography, hands on practical activities, structured photo shoots, actual practice with instruction, small group photo shoots, taking photos in black boxes, annual speakers and sharing with people who have the same interests.

There was discussion on the cost of our dues and if any changes should be made.  It was decided nothing would be done until the Club gets back to meeting in person.  It was also discussed on how to get our name out to the public since Photo Pro had helped spread the word about our club.  It was also mentioned that guests can attend one meeting free.  

Connie suggested we should start planning now on how to promote our first in person meeting.  Doug suggested a picnic to kick off meeting again in June 2021.

There was discussion on attracting younger members to join the Club through schools, yearbook students, etc.

Members then shared some of their photos.

Meeting adjourned.

Zoom link-November 8 at 1:30

Topic: Linn Area Photo Club

Time: Nov 8, 2020 01:20 PM Central Time(US and Canada)

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Meeting November 8 at 1:30

The Linn Area Photo Club will meet via Zoom at 1:30 on November 8th.   The program will include continuing our discussion from last month on the future of the club as well as a vote to waive the bylaws so we can defer electing new officers til June 2021. 

In addition, members are invited to share photos they have been taking over the last eight months. These do not have to be your “best work”; the idea is to share fun photos of how you have been coping during the pandemic/derecho, or anything that might brighten our day (please, no political content of any sort).  Photos will be shared with the Screen Share feature on Zoom.  You just need to have your photos open on your computer to be able to share them.  

Vote on bylaws
Discussion of roles and format of ELT going forward
Discussion of Facebook 
Discussion of the question “What would the ideal photography club look like to you?”
Sharing of “fun” photos to brighten our days, done through Zoom screen share.

Hope to see a lot of you there!  The future of the club depends on your input and participation. 🙂

Minutes from the October 11 Zoom Monthly Meeting

Linn Area Photo Club Monthly Meeting 

October 11, 2020

Patti Sampson, Secretary

The October Linn Area Photo Club monthly meeting was held by Zoom on October 11, 2020.

Our presenter was not able to join us, so discussion was held by those in attendance on the future of the club.

It was discussed suspending all activities of the Club until June 2021.  We would also waive the Bylaws regarding the need to elect a new leadership team in November until we can start meeting in person, at which time we would vote for new leaders.  The current leadership team would continue to serve until then unless members want to volunteer to be on the five person executive leadership team now since several current members will be resigning.

It was mentioned that finding presenters and organizing meetings are the hardest parts.  Some ideas shared were a separate committee could line up speakers and that all members be on a committee.

It was also discussed that members could do presentationsfor the meetings.  Doug Nauman stated he has a light presentation ready to go but would like it to be when we have in-person meetings.  It was also suggested a section of our meetings could be for beginners.  David Maley said he could do a presentation for cell phone photography.  

Connie Wedemeier suggested we ask the members what they do best, and they could share it with the group.  Connie enjoys the artistic side with Lightroom and post processing.  Terri Thayer likes to do portrait, senior, landscape and photo stories.  Amy Muggenberg likes landscape and suggested doing a five-minute presentation of trips of members at meetings.  Julie Coder enjoys birds and is learning light painting.  It was suggested asking members not in attendance what they could contribute.

Discussion was then held about having a new Face Book Group page for our Club.  Connie is the remaining member of the communications committee, but Pam and Terri said they would help until more people are found for the committee.

It was suggested to have a meeting in November with Justin Tedford doing his presentation and see what the response is.  It was also decided to have a vote at the November meeting about waiving the bylaws until Juneand holding a vote then for a new leadership team.

Sally Harms moved we adjourn the meeting and Patti Sampson seconded.  Meeting was adjourned.

Thoughts for the November Meeting

Just a reminder of the vote to be taken at our Zoom meeting on November 8 at 1:30. Please attend so you can be part of the voting process. 

The Executive Leadership Team has determined that the LAPC will go into hiatus until June of 2021.  No in person meetings will be held until then. In the unlikely event that it is safe to gather in large groups before then, we may resume sooner, but that is the current plan.  Since our bylaws state that elections for new officers are to be held in November, we will be putting forth a vote at the November meeting to waive the bylaws so that the election can be held at the June 2021 meeting.  

At that election, a new slate of leaders (ELT) will be chosen.  Our recently revised leadership format, the Executive Leadership Team, consists of five positions, with one of those being the treasurer.  Additionally, one of those five members serves as secretary. The team members function equally, with consensus being the preferred method of decision making.  All are tasked with the overall running of the club, as per the bylaws, including planning for monthly meetings.  The first ELT had decided that each team member would have the responsibility of planning one to two monthly meetings, and that committee chairs would be offered the opportunity to do the same. No one person would bear the burden of planning for 11 monthly meetings. 

A new ELT may determine to function differently, depending on those leaders.  But the goal is to take the LAPC forward in new and exciting ways.  Coming back from the pandemic will offer both challenge and opportunity:  challenge, as we will have been apart for over a year and membership and interest will have changed;  opportunity because it will be a time of rebirth out of necessity that opens the way for new visions.  

The current committee structure may also need to be expanded and/or updated when we regather.  The ELT chooses committee chairs and the chairpersons are welcome at full Executive Board meetings.  Volunteers are always welcome to chair committees or to serve on committees.  Please let current or future ELT members know if you are interested in committee work. 

We will be seeking members to run for the ELT prior to the June meeting. If you are enthusiastic about the club, please consider joining with others to lead us into a new future.  If you have questions, feel free to contact any current ELT member. 

Reminder of Club Meeting This Sunday at 1:30

The club meeting this month is via Zoom, starting at 1:30 on Sunday, October 11. The program will be on Photographing the Heartland, by Justin Tedford. We will also discuss how the club will continue during the pandemic.

To join the meeting, click this link:

or log on to Zoom and join Meeting ID: 818 4713 4241 with Passcode: 279115

Notice of Meeting to Waive Bylaws

The Linn Area Photo Club will meet electronically at its regular meeting time, the second Sunday of November, Nov. 8, at 1:30 PM, to vote on the following proposal from the Executive Leadership Team:

  1. The election of officers, specified in the bylaws to be held at the November meeting, will be deferred until June, 2021.
  2. All operations of the club will be suspended until June 1, 2021.
  3. At the June, 2021 meeting, the election of officers for the remainder of the 2021 year will be held, and club operations will resume.

The reasons for this proposal are:

  1. Many vacancies are opening up in the Executive Board, and people willing to fill them have been hard to find.
    • Executive Leader and Treasurer
    • Executive Leader at large
    • Executive Leader at large
    • Chair, Communications Committee
    • Chair, Contest Committee
    • Chair, Membership Committee
    • Past President
  2. Enthusiasm for club activities during the pandemic has been low.

The Executive Leadership Team would withdraw this proposal, and conduct a normal election of officers at the November meeting if enough members are willing to fill these board positions that are coming vacant.

If you wish to step up to keeping the club in operation, please contact one of the members of the executive leadership team, or leave a reply to that effect.

Photographing the Heartland — October 11 Zoom Meeting

Justin Tedford, a member and past president of LAPC and professional photographer, will present on Photographing the Heartland. This will be an interesting look at how to get great images of the environment close to us all.

We will also discuss how the club will continue during the pandemic. The approach proposed by the executive leadership team has been announced in the notice for the November club meeting. If you are interested in helping the club continue, be sure you participate in the October meeting.

The meeting is via Zoom on Sunday, October 11, starting at 1:30 PM. Please use the link below to join the meeting a few minutes before then.

Join the meeting Aug 9, 2020 01:20 PM Central Time
Meeting ID: 818 4713 4241 Passcode: 279115

September Meeting Cancelled

I apologize for the late notice. Your executive leadership team has been suffering from derecho distraction, and did not get a meeting organized this month. We regret that it happened, but hope that you understand. We plan to have an on-line meeting on October 11.